Company Brain

Company Brain for SMEs: Knowledge Base for AI Assistants

We turn fragmented internal knowledge into a secure, searchable company brain with role-based access, source transparency and operational reliability.

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Challenge

Why internal knowledge is hard to use in daily operations

Critical information is spread across SharePoint, drives, emails and documents with inconsistent quality and ownership.

Teams lose time searching, answers vary by person, and onboarding depends on tribal knowledge.

Solution Architecture

How we build a usable company brain

Source Integration

Connect and prioritize relevant knowledge sources with clear update logic.

Access Control

Implement role-based permissions and data visibility boundaries from day one.

Answer Quality

Use source-linked responses, confidence rules and review workflows for reliability.

Security & Governance

Apply data classification, logging, approval policies and operational guardrails.

User Experience

Deliver fast, context-aware retrieval for daily team questions and decisions.

Operating Model

Assign ownership for content lifecycle, quality checks and continuous improvement.

Contact

Build a reliable internal knowledge system

We design your information architecture, access model and quality controls so teams can find trustworthy answers quickly.

M365-first architecture possible
ACL, source traceability, auditability
Pilot-ready in 30 days
Andreas Gyr

Andreas Gyr

Partner

IT & Software Engineering

M365 Context

M365/Entra-aligned implementation approach

Identity & Permissions

Leverage existing Entra structures for controlled access policies.

Knowledge Sources

Start with SharePoint and selected repositories, then expand incrementally.

Governed Rollout

Pilot first, validate quality and security, then scale to more teams.

Related Pages

Connect Company Brain to your AI roadmap

Frequently Asked Questions

Do we need to migrate all content first?

No. We start with high-value sources and expand in controlled phases.

How do you prevent unauthorized access to sensitive information?

With role-based ACLs, source-level permissions and policy-driven retrieval controls.

Can answers be traced back to original sources?

Yes. Source traceability is a core requirement to ensure trust and auditability.

How do you handle outdated or conflicting documents?

We define ownership, review cycles and quality controls to maintain content reliability.

Does this only work with Microsoft 365?

M365 is a strong default, but we can integrate additional systems based on your stack.

What is a realistic first milestone?

A pilot scope with selected sources, controlled access and measurable retrieval quality within 4–8 weeks.